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HOW TO SUBMIT AN EXHIBITION OR EVENT LISTING TO VAS

HOW TO SUBMIT AN EXHIBITION OR EVENT LISTING TO VAS

Thank you for posting your exhibition or event to VAS. Hundreds of thousands of visits will be made each month to the VAS website by art fans and professionals looking for this information.

Your entry will appear on your Venue Page in addition to the Calendar section on the website. The style of your listing corresponds to the type of account you have with VAS. Each of our three levels of membership, Basic, Enhanced and Premium, offer you different benefits.

You must be signed-in as a member in order to proceed with the following steps. Members are subscribers with an approved link to a venue. Go to the top of the page and sign in. Members Email and assigned temporary Passwords were email to you previously. Each venue can have up to 5 member emails linked to the venue. After you have signed in, please follow these instructions to submit your exhibition or event listing.

1. Select "Member Services" at the bottom of any page on the VAS website.

2. Sign in using your Email address and Password.

3. Type in your venue’s name and select it from the yielded results. Click on the “Continue” button on the bottom of the page.

3. Enter your exhibition’s title, artist(s), and description in the designated areas.

4. If you are hosting an opening reception, check the box denoting so. Doing this will allow you to choose and date (using the calendar icon button) and time slot for your reception.

5. Using the provided calendar icon buttons, select the dates your exhibition will begin and end. Also, check the boxes of the weekdays that your exhibition will be regularly open to the public.

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All steps beyond this point apply only to “Enhanced” and “Premium” members

6. Under the “Image Thumbnail” section of the page, you can upload your exhibition’s thumbnail. This thumbnail will appear next to and within your gallery’s listing. The image must be 120 x 120 pixels. If not resized properly before being uploaded, the website will crop or stretch your image

7. Select the “insert image” link. Then, click on “browse” in the window that appears and navigate to the image’s file on your computer. Once you have found and opened the file, click on the “Upload me!” link next to the file. This will make the file appear in link-form beneath the “Browse” field. Click on the image’s link.
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All steps beyond this point apply only to “Premium” members

8. Under the “Announcement” section of the page, you can upload the images that will appear on your exhibition’s pop up window.  The “Lead Image” can be 450 pixels wide, while all the “Thumbnails” must be 250 pixels wide. If the files are not resized before they are uploaded, they will be cropped or stretched by the website.  Upload them by clicking on the “insert image” links.

9. In each “caption” field, add the proper information about the image you uploaded (title, artist, year, medium, dimensions). DO NOT use quotation marks around your images title. This will upset the website and adversely affect the appearance of your exhibition’s entry.

10. Under the “Description” portion of the page, you may enter a more lengthy description of your exhibition that will appear along with announcement images in your exhibition’s pop up window

11. Please enter all your information as instructed.

12. You will receive confirmation of your purchase.

13. All orders must be confirmed by VAS before they are effective. Most orders will be authorized within 24 hours on business days.

If you have any questions please call us at (818) 456-0435 or email us at memberservices@visualartsource.com

Thank You.


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